Choosing the best color laser printer for a small business involves balancing print quality, speed, cost, and ease of maintenance. The HP LaserJet Pro MFP 3101sdw stands out for its all-in-one functionality and reliable wireless connectivity, making it ideal for busy offices. The Brother HL-L3220CDW offers excellent value with solid performance for smaller print volumes, while the Canon Color imageCLASS MF665Cdw combines comprehensive features with a generous warranty. Tradeoffs include higher upfront costs versus ongoing savings on toner and maintenance. Continue reading for a detailed comparison to find the best fit for your small business needs.
Key Takeaways
- Top-performing models balance print quality with cost efficiency, making them suitable for small business budgets.
- Wireless and duplex printing features are common among the best options, supporting flexible workflows.
- Warranty length and customer support vary significantly, impacting long-term reliability.
- Higher upfront investment often correlates with better durability and feature sets, but some budget options excel in core functions.
- Size and user interface simplicity can influence daily usability, especially for small teams.
| HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer |  | Best Overall for Small Teams Needing Reliable Black-and-White Printing | Print Speed: up to 35 ppm | Printer Type: Laser All-in-One | Connectivity: Wireless Wi-Fi | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother HL-L3220CDW Color Laser Printer with Wireless Printing, Duplex, 250-Sheet Tray |  | Best Value for Small Businesses Needing Color and Cost Efficiency | Print Speed: 19 PPM | Paper Capacity: 250 sheets | Duplex Printing: Yes | VIEW LATEST PRICE | See Our Full Breakdown |
| Canon Color imageCLASS MF665Cdw Wireless Duplex Laser Printer All-in-One with Copier, Scanner, Fax, 3-Year Warranty |  | Best for Small/Home Offices Needing Versatility and High-Quality Color Output | Print Speed: 26 pages per minute | Color: Yes | Wireless: Yes | VIEW LATEST PRICE | See Our Full Breakdown |
| HP Color LaserJet Pro 3201dw Wireless Color Laser Printer |  | Best Overall for Small Business Teams | Printer Type: Laser | Print Speed: 26 ppm black/color | Color: Yes | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier, and Fax |  | Best for Small Office Productivity | Print Speed: up to 19 ppm | Scan Speed: up to 29/22 ipm (black/color) | Paper Capacity: 250 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
More Details on Our Top Picks
HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer
This model stands out for its fast printing speeds of up to 35 ppm, making it ideal for small teams that need quick turnaround on documents. Its wireless connectivity simplifies printing from multiple devices, and automatic duplex printing reduces paper use, cutting costs over time. Compared to color options like the Canon MF665Cdw, it offers dedicated monochrome performance that’s more dependable for high-volume office printing. The main tradeoff is its limited to black-and-white output, which narrows its appeal for businesses needing color prints. Its design prioritizes speed and reliability, making it perfect for small offices focused on text-heavy documents.
Pros:- High speed of up to 35 ppm for quick document turnaround
- Wireless connectivity allows printing from multiple devices
- Automatic duplex printing saves time and paper
- Reliable performance with professional-quality output
Cons:- Limited to black-and-white printing, not suitable for color needs
- Compatibility restricted to HP toner cartridges, potentially increasing ongoing costs
Best for: Small businesses that primarily print professional-quality monochrome documents and need speed and dependability.
Not ideal for: Businesses that require frequent color printing or multifunction features beyond basic copying and scanning.
- Print Speed:up to 35 ppm
- Printer Type:Laser All-in-One
- Connectivity:Wireless Wi-Fi
- Input Tray Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Duplex Printing:Yes
Bottom line: This printer is best suited for small offices focused on fast, reliable monochrome printing without the need for color output.
Brother HL-L3220CDW Color Laser Printer with Wireless Printing, Duplex, 250-Sheet Tray
Compared with the HP LaserJet Pro 3101sdw, the Brother HL-L3220CDW offers color printing, expanding creative possibilities for small businesses. Its 19 pages per minute speed is somewhat slower than the HP’s, but its large 250-sheet tray minimizes refills, making it efficient for moderate workloads. The wireless and mobile printing features improve flexibility, similar to the Canon MF665Cdw, but at a more accessible price point. The main tradeoff is its bulkiness, which may be an issue for very compact spaces. Its focus on color and affordability makes it a smart choice for those balancing budget and output variety.
Pros:- Color laser printing capability for versatile documents
- Large 250-sheet paper tray reduces refill frequency
- Wireless and mobile device compatibility for flexible printing
- Automatic duplex printing to save paper
Cons:- Bulky design may not fit small or cluttered offices
- High-yield toner can be costly over time
Best for: Small businesses that need reliable color printing without overspending on premium features.
Not ideal for: Very tight spaces or offices with high-volume monochrome printing needs, where speed outweighs color flexibility.
- Print Speed:19 PPM
- Paper Capacity:250 sheets
- Duplex Printing:Yes
- Wireless Connectivity:Yes
- Mobile Device Compatibility:Yes
- Color Printing:Yes
Bottom line: This printer makes a compelling choice for small businesses seeking affordable color laser printing with decent speed and capacity.
Canon Color imageCLASS MF665Cdw Wireless Duplex Laser Printer All-in-One with Copier, Scanner, Fax, 3-Year Warranty
The Canon MF665Cdw excels in versatility, combining color printing, scanning, copying, and faxing into one compact device. Its 26 ppm in color, combined with a user-friendly 5-inch touchscreen, makes it suitable for small offices that need fast, high-quality color output with straightforward controls. While it lacks advanced security features, its high-capacity toner supports high-volume printing, similar to the Canon imageCLASS MF665Cdw’s broader capabilities compared to the monochrome-focused HP. The main compromise is its limited scope for larger enterprises that require extensive security or high-volume monochrome printing.
Pros:- Fast color printing at 26 ppm for vibrant documents
- Intuitive touchscreen simplifies operation
- All-in-one functions including faxing and scanning
- High-capacity toner supports large workloads
Cons:- Initial setup can be technically involved
- No advanced security features for sensitive environments
Best for: Small or home offices where color quality and multifunctionality are priorities and space is limited.
Not ideal for: Offices with very high-volume monochrome printing needs or those requiring extensive security features.
- Print Speed:26 pages per minute
- Color:Yes
- Wireless:Yes
- Duplex Printing:Yes
- Paper Capacity:250 sheets
- Warranty:3 years
Bottom line: This printer suits small offices seeking a versatile, high-quality color laser device with user-friendly features and reliable performance.
HP Color LaserJet Pro 3201dw Wireless Color Laser Printer
The HP Color LaserJet Pro 3201dw stands out as the most balanced option for small businesses that need reliable color printing without sacrificing speed. Its ability to print up to 26 ppm in color, combined with auto duplex, makes it well-suited for busy work environments. Compared to the Brother MFC-L3720CDW, it offers faster print speeds and a straightforward print-only design, which is ideal if your business primarily needs high-quality color output. However, this model’s reliance on original HP cartridges with chips can add to ongoing costs, and its larger footprint may pose challenges in tight spaces. Its wireless and Ethernet connectivity options facilitate seamless multi-device printing, which is essential for collaborative workflows. This pick makes the most sense for small teams prioritizing speed, reliability, and excellent color quality in a straightforward device.
Pros:- Fast color printing up to 26 ppm for high-volume tasks
- Auto duplex printing reduces paper use and saves time
- Wireless and Ethernet connectivity for flexible device sharing
- Produces vivid, professional-quality color documents
Cons:- Limited to original HP cartridges with chips, increasing ongoing costs
- Heavier and larger than typical home printers, requiring more space
- Print-only function may be limiting for those needing scanning or copying
Best for: Small business teams that prioritize high-speed, reliable color printing with minimal multifunction features
Not ideal for: Solo entrepreneurs or home offices with limited space and minimal color printing needs, due to its size and print-only focus
- Printer Type:Laser
- Print Speed:26 ppm black/color
- Color:Yes
- Auto Duplex:Yes
- Input Tray Capacity:250 sheets
- Maximum Media Size:8.5 x 14 inches
- Resolution:600 x 600 dpi
- Connectivity:Wireless, Ethernet
- Printer Functions:Print only
Bottom line: This printer is ideal for small teams seeking fast, high-quality color printing in a reliable, straightforward package.
Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier, and Fax
The Brother MFC-L3720CDW offers a versatile all-in-one solution for small offices that need more than just printing. Its integrated scanner, copier, and fax capabilities set it apart from the HP 3201dw, making it suitable for businesses that require document management alongside printing. With a print speed of up to 19 ppm, it balances speed with multifunctionality, and the 3.5-inch touchscreen simplifies operation. While its 250-sheet paper capacity and automatic duplex printing support busy workflows, the need to enroll in subscription services for cost-effective printing can be a hurdle, especially for smaller budgets. Its complex initial setup might deter less tech-savvy users. This model is best for small offices that want a comprehensive device capable of handling multiple document tasks efficiently, though it might be overkill for simple print-only needs.
Pros:- Fast print and scan speeds suitable for busy workflows
- Multiple connectivity options including wireless, Wi-Fi Direct, and USB
- Intuitive 3.5-inch color touchscreen with customizable shortcuts
- Automatic duplex printing to save paper
Cons:- Requires enrollment in subscription services for cost-effective printing
- Initial setup can be complex for less tech-savvy users
- Limited paper capacity at 250 sheets may require frequent refilling for high-volume printing
Best for: Small offices needing an all-in-one device with fast printing and scanning capabilities
Not ideal for: Solo entrepreneurs or startups with tight budgets, due to subscription costs and setup complexity
- Print Speed:up to 19 ppm
- Scan Speed:up to 29/22 ipm (black/color)
- Paper Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Connectivity:Wi-Fi (2.4GHz/5GHz), Wi-Fi Direct, USB 2.0
- Touchscreen:3.5-inch color display with 48 shortcuts
- Energy Star:Yes
- Warranty:1 year
Bottom line: This printer is ideal for small offices that need a multifunction device with fast printing and scanning, despite some setup and cost considerations.
How We Picked
Products were selected based on their performance, usability, build quality, ongoing maintenance costs, and suitability for small business environments. We prioritized models that offer a balance of print quality, speed, and connectivity options while considering overall value. Devices with comprehensive features like duplex printing, wireless setup, and reliable customer support were rated higher. Our ranking reflects where each printer excels for small business needs, ensuring that buyers can find options suited to different priorities—whether cost savings, advanced features, or ease of use.Factors to Consider When Choosing Best Color Laser Printer For Small Business
When choosing the best color laser printer for small business, it’s important to consider several key factors beyond just initial price. These elements influence daily operations, long-term costs, and overall satisfaction. Making an informed decision means understanding how print volume, connectivity, and maintenance costs align with your business needs. Let’s explore the most critical considerations to help you select the right model.Print Speed and Volume
For small businesses, print speed and capacity are vital to keep workflows smooth. Look for a printer that can handle your typical monthly volume without frequent refills or slowdowns. Models with higher duty cycles are more durable and better suited for consistent use, but they often come with a higher price tag. Avoid underestimating your needs—overly slow printers can cause delays, while overly robust models might be unnecessary for light use.
Cost of Consumables
toner costs are a significant ongoing expense. Cheaper toner cartridges may save money upfront, but they often require more frequent replacements, increasing long-term costs. Conversely, high-yield toner options tend to be more economical over time. It’s wise to compare the cost per page across models, especially if you anticipate high-volume printing. Proper maintenance and cartridge longevity can significantly impact your overall expenses.
Connectivity and Ease of Use
Wireless connectivity, mobile printing support, and user-friendly interfaces are features that streamline small business operations. Look for models with reliable Wi-Fi, Ethernet, and cloud printing options—these enhance flexibility. A simple setup process and intuitive controls reduce frustration and downtime. Be cautious of printers with complicated interfaces or unreliable network compatibility, as they can slow down daily tasks.
Size and Office Compatibility
Space constraints matter; a compact design can fit snugly into small offices or shared spaces. Additionally, consider whether the printer supports multiple users comfortably, with accessible paper trays and straightforward maintenance. Larger models might offer higher capacity but could be impractical for tight spaces. Balance your available workspace with the printer’s footprint to avoid clutter or frequent repositioning.
Warranty and Support
Reliable customer support and warranty coverage can save headaches later. Longer warranties and responsive service are especially valuable if your business relies heavily on printing. Check what’s covered—some brands include on-site repairs or extended support. Investing in a model with solid after-sales service can reduce downtime and repair costs over its lifespan.
Frequently Asked Questions
How much should I expect to pay for a good color laser printer for small business?
Prices vary widely depending on features and capacity, but a reliable, feature-rich color laser printer typically costs between $300 and $800. Budget models may save money upfront but often come with higher ongoing costs and fewer features. Investing slightly more can provide better durability, faster printing, and lower cost per page, which benefits small businesses over time.
Are wireless connectivity features worth paying extra for?
Wireless connectivity enhances flexibility and allows multiple users to print from various devices without cluttering your workspace with cables. For busy small teams, this feature can streamline workflows significantly. While it may add to the initial cost, the convenience and productivity gains often justify the expense—especially if your office relies on mobile or remote printing.
How do I manage ongoing toner costs effectively?
To control toner expenses, opt for high-yield cartridges compatible with your printer model, which reduce the frequency of replacements. Regularly comparing the cost per page across different cartridges and suppliers helps identify the most economical options. Proper maintenance, like cleaning the printer regularly, can also extend toner life and maintain print quality.
What features are most important for a small business printer?
Key features include reliable wireless connectivity, duplex printing, sufficient paper capacity, and a user-friendly interface. These elements support efficient workflows and reduce operational interruptions. Additionally, a robust warranty and good customer support provide peace of mind, especially for small teams that cannot afford lengthy downtimes.
Is a higher upfront cost justified for better durability and features?
Generally, paying more upfront for a higher-quality printer with better durability, faster speeds, and advanced features can lead to lower long-term costs. These models often have more reliable components and lower maintenance needs, reducing downtime and repair expenses. For a small business with high printing demands, investing in a premium model can be more economical over its lifespan.
Conclusion
For small business owners seeking the best overall balance of features and value, the HP LaserJet Pro MFP 3101sdw offers excellent all-in-one functionality and reliable performance. If cost is your primary concern, the Brother HL-L3220CDW provides solid features at a lower price point. For those needing advanced features and longer warranty coverage, the Canon Color imageCLASS MF665Cdw makes a compelling case. Beginners or small teams with limited space should consider compact models with straightforward setups, while larger operations may justify investing in premium, high-capacity printers. Your choice ultimately depends on your specific printing volume, budget, and feature needs.
